Privacy Policy

Unified Auditing (“we”, “us”, or “our”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website unifiedauditing.com or engage with our certification, inspection, and conformity assessment services.

We operate under Dutch law and comply with the General Data Protection Regulation (GDPR) (EU) 2016/679 and the Dutch Implementation Act (Uitvoeringswet AVG).

1. Data Controller

The data controller responsible for your personal data is:

Unified Auditing B.V.
Hofplein 20, 3032 AC Rotterdam
The Netherlands
Email: info@unifiedauditing.com

2. Data We Collect

We may collect the following categories of personal data:

• Contact information — name, email address, phone number, organisation, and job title when you submit an enquiry or contact form.
• Communication data — correspondence you send us via email or contact forms.
• Technical data — IP address, browser type and version, operating system, referring URLs, and pages visited, collected automatically via server logs for security and performance purposes.
• Certification and audit data — information provided in the course of applying for or undergoing a certification, inspection, or conformity assessment, which may include business and personnel details.

We do not use cookies for tracking or advertising. We do not use third-party analytics services.

3. Legal Basis for Processing

We process your personal data on the following legal bases under GDPR Article 6:

• Contract performance — to provide certification, inspection, or assessment services you have requested.
• Legal obligation — to comply with accreditation requirements and applicable laws.
• Legitimate interests — to respond to enquiries, maintain website security, and improve our services, where our interests are not overridden by your rights.
• Consent — where you have explicitly provided consent (e.g., subscribing to communications). You may withdraw consent at any time.

4. How We Use Your Data

We use collected data to:

• Respond to enquiries and provide requested services.
• Manage certification, audit, and inspection processes.
• Comply with accreditation body requirements and legal obligations.
• Maintain the security and integrity of our website and systems.
• Send service-related communications where required or consented to.

5. Data Sharing and Disclosure

We do not sell or rent your personal data. We may share data with:

• Accreditation bodies — as required to maintain and demonstrate our accreditation status (e.g., audit records).
• Service providers — trusted third-party processors acting on our instructions (e.g., email hosting, IT infrastructure) under data processing agreements.
• Regulatory or legal authorities — where required by law or court order.

Where data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).

6. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected, or as required by law. Certification and audit records are retained in accordance with accreditation standards (typically a minimum of 3–10 years). Enquiry data is retained for up to 2 years unless a service relationship is established.

7. Your Rights

Under GDPR, you have the following rights regarding your personal data:

• Access — request a copy of the data we hold about you.
• Rectification — request correction of inaccurate or incomplete data.
• Erasure — request deletion of your data where there is no compelling reason for continued processing.
• Restriction — request that we limit how we use your data.
• Data portability — receive your data in a structured, machine-readable format.
• Objection — object to processing based on legitimate interests.
• Withdraw consent — where processing is based on consent, withdraw it at any time without affecting prior lawful processing.

To exercise any of these rights, contact us at privacy@unifiedauditing.com. We will respond within 30 days. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at autoriteitpersoonsgegevens.nl.

8. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. These include HTTPS encryption, access controls, and regular security reviews.

9. Links to Third-Party Sites

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page reflects the most recent revision. Continued use of our website after changes constitutes acceptance of the updated policy.

11. Contact Us

For questions or concerns about this Privacy Policy or our data practices, please contact:

Unified Auditing B.V.
Hofplein 20, 3032 AC Rotterdam, The Netherlands
Email: info@unifiedauditing.com